Counseling Letter to Employee for Leave without Information

A Counseling Letter to an Employee for Leave without Notice is a formal written communication issued to an employee who has taken leave without notifying the employer. It reminds the employee of proper communication and adherence to leave policies.

#1

Re: Counseling for Uninformed Leave and Unscheduled Absence

Dear Michael,

I am Rose Pens, the Admin Office and Quality Assurance Manager at Sylvia Stars. You have been working in this firm for three years, and we acknowledge your genuine efforts and dedication to your work. Writing extolling lines for the employees is always amazing, but it becomes challenging when the case is otherwise. This letter has been composed as a written notification to you, which will serve as a counseling letter. You are advised to read it thoroughly and carefully, and answer accordingly after approval.

As is clear from the subject, it has been discerned and reported in your profile that you have been absent from work without informing, which comes under the category of unauthorized leave. Unauthorized leave means leaving the office or not appearing at work without any notification or information. All employees must inform when they intend to leave the office; otherwise, actions can be taken against their unprofessional conduct. Leaving without information or unauthorized leave comes under the category of unprofessional attitude and is confronted with reprimands for unprofessionalism.

It has been submitted that you took leave for one week due to a medical emergency with your family, for which you must travel to Boston. The HR Manager approved the one-week leave and submitted it to the portal from 23-11-20XX to 29-11-20XX. On 30-11-20XX, you sent an email stating that you could not attend the office due to a transportation problem in the city. You were given an extra eight-hour leave, but did not show up afterward.

The office neglected this, believing it a genuine problem, but I regret that you are not serious. After three days of your email, you neither visited nor contacted the office to approve further leave. The Director of the Management Department took harsh notice of this unusual behavior and directed me to contact you immediately. Those calls/emails were not responded to.

Therefore, I am writing you to call your unprofessional tackling of the issue and non-serious attitude towards work. This kind of demeanor is not acceptable in the office, and it is regarded as an employee’s failure to meet the rules and regulations of the department and an inefficient methodology of unprofessional code of conduct. Such attitudes often meet with harsh reprimanding notices or sometimes a prorated deduction in salary. We do not want you to fall into any trouble; therefore, it is suggested that you write an apology letter to the director and your supervisor, validate your unauthorized leave from work, and sign this letter to approve your response.

We are always at our employees’ disposal and strive to ensure competency at their disposal. I expect you to improve what has been bungled and cluttered by you, indicating a posture of not repeating this case by writing a causal letter explaining why you are absent from work.

Sincerely

Rose Pen
Manager, AO & QA
Sylvia Stars, California, USA

Counseling Letter to Employee for Leave without Information

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#2

Re: Counseling Notice on Unscheduled and Unmindful Leave from Office

Dear Andrews,

This letter is an official written piece of counseling and will be responded to accordingly. Management has been notified that you have taken many leaves without informing your supervisor or the department admin. Your absence has also been noticed on several important occasions in the past three weeks. The matter has been discussed with your supervisor several times, and he responded in defense of your absence. Recently, when the monthly staff was examined, it was observed that you remained absent without notifying the relevant department or the head of the department.

Therefore, this letter has been written to counsel you in detail. This kind of leave or absence is not marketed as authorized leave approved by the department as part of your annual leave count. The chairperson or department head must approve an annual count of leaves. Our company works in marketing, and your position is an essential canon in this field. This means that such an absence can spell serious disaster for the company’s work, business, prorated profit and loss, and thus reputation.

We understand the emergency needs in the case of medical issues or family engagement, but for this too, we have our lines to receive voice mails, text messages, calls, and emails. In any case, any of the said facilities can be considered. We can neglect trivial matters of absence based on an employee’s working capacity. Still, such a protocol cannot be entertained in case of not appearing at work for five consecutive days. This demeanor is epitomized as the most unprofessional act and rules out all working protocols of employee benefits. Such acts prevent an employee from getting promotions, bonuses, and increments.

The pronouncement of all the possible consequences means to threaten you with the unexpected or expected outcomes that can fall on you and hinder you from getting a bright career in marketing and finance.

Andrews, we assess all the competent employees’ capacities and benefit them in every possible way. Unscheduled absence can bring harsh results to the company at your own risk. The business of marketing and finance needs a lot of focus, dedication, and determination.

I hereby describe the possible results of such continuous behavior; it can either result in your demotion, temporary or permanent reduction, temporary layoff, loss of the rights of the employee Rights Policy Benefits (2010), or termination.

Therefore, I suggest you respond to this letter with an apology or write to me at [email] if you have decided not to return. If this letter does not get a response within five working days, then your designation shall be considered abandoned by you, and thus, other actions can be taken against you. For more information, contact +[X] or our career counselor, Mrs. Jilly Duck, regarding the company’s policy on long-term unnotified absences for employees. Thank you.

Regards,

Jonathan Keller,
The Manager,
SIGMA Marketing Agency
Cavallier Corner Road, 23-A/99c California, USA